One of the problems we have in accepting applications from couples is that many of the hosts we hire share an email address. Unfortunately, most online systems — including the job application system we use — assume every person has their own unique email address. Two people cannot use the system with the same email address. We are working with our provider to try to find a solution, but until then here are a few ways around this problem:
We are often able to evaluate a couple’s application if we get only one of the two of them in our system. The person who applies should mention in the application they are applying with a spouse or partner.
Hoever, it is better if both can apply. Below is an approach you can use to get a second email address but still have all your email go to your original, shared address.
1. Go to Gmail.com and register for an email address. It will be something like firstname.lastname@example.org. It is totally free and takes just a few seconds. They may ask you to enter a cell phone number or other email address they can use to verify you login in the future. Don’t worry, they will never call you on that number, they just will sometimes text numbers to you as part of a login process.
If you don’t mind checking this account separately, then you are done. But most folks who have a single shared email account want to keep it that way, so we need to get the email from the new account into the old account.
2. Log into your new gmail.com email. In the upper right hand corner you will see a little picture of a gear. Click on the gear and you will get a short menu. Click on “settings” in that menu. (Rather than a picture in the upper corner, as a new user you will probably have a colored circle with a letter that is one of your initials).
3. Across the top in the Settings menu you will see categories, probably in blue. They will say General, Labels, etc. Click on the one that says “Forwarding and POP/IMAP”
4. Click the button that says “add a forwarding address”. Enter the name of your main, shared email address in this box and click next. It will then give a box that to confirm this and you will hit the “proceed” button. It will tell you that it has send an email to your main shared email account to verify it. Tell it ok.
5. You now need to go to your main shared email account and there will be an email from the “GMail Team” or something like that asking you if it is OK to forward email from your new Gmail address to this email. There will be confirmation codes and such but ignore all that and just click the long link they give you to confirm it.
6. Now go back to your new gmail address. Go back to the gear, then to Settings, then to “Forwarding and POP/IMAP”. You should see a new option that has “disable forwarding” chosen but also an option to forward the email to the shared email address you just confirmed. Click on that second option so the little circle on the left is now filled in by that option and click save changes at the bottom of the page.
You are done. You may now use your new email@example.com (or whatever you picked) email to register on sites, but you never have to check it because all your email to that address will also come to your old shared email.